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RAIS 2023: Entenda a importância da declaração e como fazer o download


How to Download and Submit RAIS 2023




If you are a company of Group 4 (public agencies and international organizations) in Brazil, you need to submit your annual report of social information (RAIS) for the year 2022 by May 10, 2023. In this article, we will explain what RAIS is, why it is important, who needs to submit it, and how to download and use the GDRAIS program to fill out and transmit your RAIS declaration.




download rais 2023



What is RAIS and Why is it Important?




RAIS stands for Relação Anual de Informações Sociais




RAIS is a legal obligation established by Law 7.998/90 and Decree 76.900/75 that requires all employers in Brazil to report annually the data on employment and income of their workers. RAIS covers both formal and informal workers, as well as domestic workers, temporary workers, civil servants, military personnel, directors, partners, and interns.


RAIS collects data on employment and income of workers in Brazil




The data collected by RAIS includes information such as personal identification, occupation, remuneration, working hours, contract type, social security contribution, union affiliation, among others. RAIS also collects data on the characteristics of the employers, such as legal nature, economic activity, location, number of employees, payroll, etc.


RAIS is used for various purposes such as social security, labor market analysis, and public policies




The data collected by RAIS is used for various purposes by different entities and institutions. Some of the main uses of RAIS data are:



  • To calculate the social security benefits of workers, such as retirement pensions, unemployment insurance, maternity leave, sickness benefits, etc.



  • To monitor the labor market trends and dynamics in Brazil, such as employment levels, wages, turnover rates, occupational structure, etc.



  • To design and evaluate public policies related to labor, education, health, social assistance, economic development, etc.



  • To provide statistical information for research and academic studies on labor issues in Brazil.



Who Needs to Submit RAIS 2023 and When?




RAIS 2023 refers to the data of the year 2022




The RAIS declaration is submitted annually by each employer based on the data of the previous year. For example, RAIS 2023 refers to the data of the year 2022. The declaration must include all workers who had any kind of employment relationship with the employer during the reference year.


Only companies of Group 4 (public agencies and international organizations) need to submit RAIS 2023




Since 2019, RAIS has been gradually replaced by eSocial for some groups of employers. eSocial is a digital system that simplifies and integrates the data transmission of labor, social security, and tax obligations of employers. eSocial has been implemented in phases for different groups of employers, according to the following schedule:



Group


Description


eSocial Start Date


RAIS Replacement Date


1


Companies with annual revenue above R$ 78 million


January 2018


RAIS 2019 (data of 2018)


2


Companies with annual revenue below R$ 78 million, except those of Group 3


July 2018


RAIS 2019 (data of 2018)


3


Micro and small companies, individual microentrepreneurs (MEI), domestic employers, and individual taxpayers who have employees


January 2019


RAIS 2020 (data of 2019)


4


Public agencies and international organizations


May 2021


RAIS 2023 (data of 2022)


As you can see, only companies of Group 4 (public agencies and international organizations) need to submit RAIS 2023, as they are still in the transition phase to eSocial. The other groups have already replaced RAIS by eSocial and do not need to submit RAIS anymore.


The deadline for submitting RAIS 2023 is May 10, 2023




The deadline for submitting RAIS 2023 is May 10, 2023. This date applies to both the online and offline modes of transmission. The employer who fails to submit RAIS within the deadline or submits it with errors or omissions may be subject to penalties and fines, as well as prevent their workers from accessing social security benefits.


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How to Download and Install the GDRAIS Program?




GDRAIS is the software that allows the transmission of RAIS data




To submit RAIS, you need to use the GDRAIS program, which is a software developed by the Ministry of Economy that allows the creation, editing, validation, and transmission of RAIS declarations. GDRAIS is available for free download from the official RAIS website. You can also access the RAIS website from the eSocial portal. GDRAIS is compatible with Windows operating systems.


GDRAIS can be downloaded from the official RAIS website




To download GDRAIS, you need to access the official RAIS website and click on the "Download" option on the menu bar. Then, you need to select the version of GDRAIS that corresponds to your reference year. For example, if you are submitting RAIS 2023 (data of 2022), you need to download GDRAIS 2022. If you are submitting RAIS for previous years, you need to download GDRAIS Genérico.


GDRAIS requires Java version 9 or higher to run




To install and run GDRAIS, you need to have Java version 9 or higher installed on your computer. Java is a programming language that allows applications to run on different platforms. You can download Java for free from the official Java website. After downloading Java, you need to install it on your computer by following the instructions on the screen.


How to Fill Out and Transmit the RAIS Declaration?




GDRAIS has two versions: GDRAIS 2022 for the current year and GDRAIS Genérico for previous years




As mentioned before, GDRAIS has two versions: GDRAIS 2022 for the current year and GDRAIS Genérico for previous years. GDRAIS 2022 is used to submit RAIS 2023 (data of 2022), while GDRAIS Genérico is used to submit RAIS for any previous year from 1976 onwards. You need to use the appropriate version of GDRAIS according to your reference year.


GDRAIS allows the creation, editing, validation, and transmission of RAIS declarations




To use GDRAIS, you need to open the program on your computer and select the option "New Declaration" on the main screen. Then, you need to fill out the information about your employer such as legal nature, economic activity, location, contact details, etc. Next, you need to add the information about your workers, such as personal identification, occupation, remuneration, working hours, contract type, social security contribution, union affiliation, etc. You can also import the data from other sources, such as eSocial or payroll systems. After filling out the data, you need to validate the declaration by clicking on the option "Validate Declaration" on the menu bar. This will check for any errors or inconsistencies in the data and generate a validation report. You can correct any errors or warnings before transmitting the declaration. To transmit the declaration, you need to click on the option "Transmit Declaration" on the menu bar. This will require a digital certificate to authenticate your identity and ensure the security of the data transmission. You can use any valid digital certificate issued by an accredited entity in Brazil. After transmitting the declaration, you will receive a receipt that confirms the successful submission of your RAIS declaration.


Conclusion




RAIS is a legal obligation that requires all employers in Brazil to report annually the data on employment and income of their workers. RAIS is used for various purposes such as social security, labor market analysis, and public policies. Only companies of Group 4 (public agencies and international organizations) need to submit RAIS 2023 (data of 2022) by May 10, 2023. To submit RAIS 2023, you need to download and use the GDRAIS program, which allows the creation, editing, validation, and transmission of RAIS declarations. GDRAIS requires Java version 9 or higher and a digital certificate to run. We hope this article has helped you understand how to download and submit RAIS 2023.


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